Duties will include:

Manage application and new student enrolment process

• Ensure all applications (pending and others) are complete, documents are submitted, and information correctly captured in STASY eg, ID number captured by parent agrees to copy of ID submitted.
• Ensure all mandatory contact information; email, phone numbers and physical address captured accurately.
• Conduct academic checks with the
• Submit request for credit checks to GSS prior to accepting
• Liaise with student’s previous school to obtain a financial clearance
• Support parents with acceptance of enrolments offer and enrolment
• Work with Finance to ensure all application and enrolment fees are
• Obtain proof of payment prior to receipting enrolment fee if paid via
• Encourage parents to use AP number as reference when making payment of application and enrolment fees via EFT.
• Capture start billing date in STASY, this would be the date of first If the date of first attendance is the start of the term then the start billing date must be captured as the 1^st of the month on which the term starts
• Submit sibling info to GSS ([email protected]) on admission of student and after verifying that siblings valid, as and when required.
• Submit bursary info to GSS together with all approved bursary forms on admission of student as and when required
• For admission of staff children, confirming staff discount applicable with HR BP, Principal and Bursar to ensure within policy prior to submitting to GSS with approval from above Where discount out of policy, signed approval from MD/COO required to be submitted to GSS.
• Ensuring study visas are obtained and uploaded into STASY where required 

Management of transfers on STASY

• Obtain financial clearance from previous school for transfers
• Provide financial clearance to new school for transfers out
• Complete transfer checklist and sign-off with transferring school
• Communicate with transferring school to obtain all required student
• Communicate with transferring school to confirm effective transfer
• Check with receiving school if space available
• Capture start date as effective transfer date +
• Obtain fee plan selections from parent/guardian 1/ Fee Payer 1 for tuition fees and services offered by the school in writing.
• Submit fee plan selections to GSS for tuition fees, services, bursaries, discounts and siblings.
• Ensure that Rules and Conditions of Enrolment Contract signed with school student is transferring to.
• Effect transfer on STASY and raise student 

Management of leavers

• Obtain written notification from parent
• Notify school management to contact
• Receive confirmation from school
• Complete withdrawal form and
• Ensure withdrawal form including notice period to be billed has been approved by School Management and Brand Finance.
• Complete student leaving process on STASY (Student request).
• Capture notice, billing end date and active until date correctly in STASY and as outlined on the withdrawal form.
• Billing end date effective 1 Jan 2022 will be Notice received date plus 90 days. Billing end date may only be less than Notice received date plus 90 days if pre- approved per withdrawal forms.
• Send exit interview link to exiting parent/guardian where required
• Ensure leavers at year end are marked as inactive once reports have been issued and prior to the promotions process be run. 

General Student Management

• Any requests received from parents for any one of the following to be submitted to GSS to action after confirming that request has been received from Fee Payer 1 as listed on Parent can also be advised to submit request to GSS directly for
  • Change in tuition or service plan, including cancelling of service
  • Linking of
  • Account/ billing 

• Review STASY contact list and follow up with parents where contact information or ID numbers and physical addresses are missing. In terms of POPIA parent to update this info.
• Advise parent that banking information can only be updated by
• Place students who have been suspended on financial hold as advised by bursars and credit controllers in writing.
• Removing financial holds on student accounts as advised by bursars and credit controllers in writing.
• Assist with re-registration and registration

STASY Liaison

• Work with Heads and Phase Heads to do class allocations of new and transferred
• Keeping STASY profiles and records up to
• Re-setting of
• Assisting parents in keeping their records up to
• Ensure all records are
• Submit change of plan requests to GSS for financial holds/ suspensions and
• Submit class attendance lists/registers in excel to bursars monthly for the purpose of STASY vs attendance recons
• Assist bursars to investigate variances on STASY vs attendance recons where required

STASY Academic support

• Managing classes and student
• Managing class
• Import grade class
• Attendance
• Teacher portal and personal information
• Editing student profiles – managing dropping a subject or changing a subject 

Reconciling data

• Ensure manage targets, class lists and bums on seats are
• Assist with compilation of weekly and monthly enrolment